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Guide

GST & Invoicing

GST compliance and automated invoice generation for Indian hotels.

GST Compliance is essential for Indian hotels. RevNext Channel Manager automatically calculates CGST, SGST, and IGST based on your property location and guest location, ensuring full compliance with Indian tax regulations.

Understanding GST for Hotels

GST Rates for Hotels

Hotel room rates are subject to GST based on the room rate per night:

Room rate up to ₹1,000 12% GST
Room rate ₹1,001 to ₹7,500 18% GST
Room rate above ₹7,500 28% GST

CGST, SGST, and IGST

GST is divided into three components:

CGST (Central GST)

Collected by the central government. Applied for intra-state transactions (same state).

SGST (State GST)

Collected by the state government. Applied for intra-state transactions (same state).

IGST (Integrated GST)

Applied for inter-state transactions (different states). Collected by the central government.

Important: CGST + SGST = IGST. For intra-state bookings, CGST and SGST are applied. For inter-state bookings, IGST is applied.

Setting Up GST

Property GST Configuration

  1. Go to your Property settings
  2. Enter your GSTIN (GST Identification Number)
  3. Enter your PAN (Permanent Account Number)
  4. Verify your property address matches your GST registration
  5. Save the settings

Note: GSTIN is mandatory for properties with annual turnover above ₹20 lakhs. Ensure your GSTIN is valid and active.

Automatic GST Calculation

RevNext Channel Manager automatically calculates GST for every reservation:

How It Works

  1. System identifies the room rate per night
  2. Determines the applicable GST rate (12%, 18%, or 28%)
  3. Checks if booking is intra-state or inter-state:
    • Intra-state: Guest and property in same state → CGST + SGST
    • Inter-state: Guest and property in different states → IGST
  4. Calculates CGST, SGST, or IGST amounts
  5. Adds GST to the total booking amount

Invoice Generation

Generate GST-compliant invoices for all bookings:

Invoice Components

  • Invoice Number: Unique invoice number
  • Invoice Date: Date of invoice generation
  • Property Details: Name, address, GSTIN, PAN
  • Guest Details: Name, address, contact
  • Booking Details: Check-in, check-out, room type, nights
  • Room Charges: Base rate × nights
  • GST Breakdown: CGST, SGST, or IGST amounts
  • Total Amount: Room charges + GST

Generating Invoices

  1. Go to Reservations in your dashboard
  2. Select the reservation
  3. Click "Generate Invoice"
  4. Review the invoice details
  5. Download as PDF or email to guest

GST Reports

Generate GST reports for tax filing:

Available Reports

  • GST Summary Report: Total GST collected (CGST, SGST, IGST)
  • Monthly GST Report: GST breakdown by month
  • Invoice Register: List of all invoices with GST details
  • GST Return Report: Formatted for GST return filing

Best Practices

  • Keep your GSTIN and PAN updated in the system
  • Verify GST calculations for the first few bookings
  • Generate invoices immediately after booking confirmation
  • Maintain proper invoice numbering sequence
  • Regularly review GST reports for accuracy
  • Keep digital copies of all invoices for tax records
  • Consult with a tax advisor for complex GST scenarios
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